Request for Quotation · Scope of Work

UniFi WiFi 7 installation, 10G link qualification and commissioning — Software Club Cebu office, 530.62 sqm BPO fit-out. Structured cabling (Cat6 drops in conduit, patch panel, rack) is owner/fit-out-furnished and not in vendor scope (§2). This document is the complete scope: quote against it line-for-line so offers are directly comparable.

How to use this page This pack goes to Prowatcher, iConnect and at least one Cebu structured-cabling firm this week. It prints as a clean white A4 document (nav and this note are stripped). The interactive plan referenced in §3 stays online for bidders at cebu.chauvat.com/plan.html.

1 · Project & RFQ details

Project: UniFi WiFi 7 installation, testing & commissioning — Software Club Cebu office, 530.62 sqm BPO fit-out (structured cabling owner/fit-out-furnished — §2)
RFQ reference: RFQ-SWC-CEBU-2026-001
RFQ issue date: 2026-07-02
Quote deadline: 2026-07-11, 17:00 PHT — late or non-conforming quotes may not be evaluated
Contact / submission: Software Club Cebu — Office Operations (contact details in the covering e-mail; submit one PDF, reference the RFQ number)
Site address: Johndorf Tower, 12F Units 2 & 3, Cebu Business Park, Biliran Rd, Brgy Luz, Cebu City
Site contact: Princess Dacillo, Director, Software Club Phils Inc.
Site condition: Active fit-out; suspended T-rail ceiling grid open at time of rough-in; central server room available as star point. The fit-out GC installs the structured cabling (Cat6 UTP in conduit, terminated), patch panel and rack before the vendor's works — the vendor verifies and tests, and does not pull cable
Clarification questions: In writing by 2026-07-08; answers circulated to all bidders

2 · Scope of work

Fixed-price. All work to PH electrical code and manufacturer instructions. Quantities below are the owner's measured baseline — verify at the site survey (§6) before pricing.

Owner / fit-out-furnished — NOT in vendor scope The office fit-out package provides, before the vendor's works: all 8 Cat6 UTP horizontal drops in conduit (~193 m, pulled by the fit-out GC's cabler per the §3 schedule), RJ45 terminations at both ends, the 24-port patch panel, and the server rack (size TBC). Do not quote wire pulling, conduit/containment, patch panel or rack supply. Vendor scope = mount, verify, qualification-test, rack build-out, commission.

Mount 7× Ubiquiti U7 Pro XGS access points On suspended-ceiling T-rail using manufacturer mounting kits, positioned per the plan (§3). 4 units new — owner-supplied under Option A or quoted by vendor under Option B (§4); 3 units owner-furnished (reused, on hand). Alignment and final positions confirmed with owner on site.
Verify fit-out terminations Inspect all 8 fit-out-installed links (C1–C8): wire map, termination quality at both ends (patch panel + AP point), TIA-606-C labeling, and cable spec-sheet check for solid pure copper — flag any copper-clad aluminum (CCA) immediately. Punch-list every defect to the owner for rectification by the fit-out GC.
Qualification-test 100% of links to 10GBASE-T Per-link 10GBASE-T qualification (IEEE 802.3an / TIA TSB-155) on every drop with a Fluke DSX series or equivalent calibrated tester — beyond a plain Cat6 certification pass. Deliverable: PDF reports + native test files (e.g. .flw), one record per link ID. Links failing 10G qualification are reported for re-pull in Cat6A through the existing conduit (quote the per-link re-pull unit rate, §4).
Rack build-out using the provided rack In the fit-out-furnished rack: install and cable the PoE++ switch and UCG-Fiber; supply and install a 1 kVA line-interactive UPS (pure sine, AVR) and rack PDU + cable management (confirm at survey whether the provided rack already includes a PDU); perform a rack bonding check — 8 mm² conductor to the ground bar, installed if absent.
Controller commissioning support Half-day on-site with the owner's team: APs adopted and provisioned on the owner's UniFi controller (UCG-Fiber, owner-furnished), all links patched and verified, joint validation walk against the acceptance criteria (§7). Deliverable: as-installed AP positions + rack layout (PDF).

Owner / fit-out-furnished items (all options)

Item	Qty	Notes
Cat6 UTP horizontal drops C1–C8, in conduit, terminated both ends	8	Fit-out GC scope, per §3 schedule — vendor verifies & qualification-tests, does not pull
24-port patch panel + server rack (size TBC)	1 + 1	Fit-out-furnished; vendor builds out the provided rack — PDU inclusion TBC at survey
Ubiquiti UCG-Fiber (gateway / UniFi controller)	1	Reused; on hand — vendor does not quote
Ubiquiti U7 Pro XGS (reused)	3	AP5 south amenity, AP6 reception, AP7 north block; on hand
Ubiquiti U7 Pro XGS (new) + 10G PoE++ switch + SFP+ DAC	4 + 1 + 1	Owner-supplied under Option A only; vendor quotes them under Option B (§4)

3 · Cable schedule

Executed by the fit-out GC's cabler at these coordinates — included here so bidders verify and qualification-test against the same link IDs (C1–C8). Lengths measured on the digitized DRAFT-02 floor plan and include 2 m vertical drops + 5 m service loop per run. The interactive plan (AP positions, routing, live coverage model) is online at https://cebu.chauvat.com/plan.html — bidders should verify all lengths at the site survey.

ID	Serves	Routing notes	Length
C1	AP1 · Open-plan North	Corridor spine north, over open-plan ceiling	26 m
C2	AP2 · Open-plan Center	Corridor spine, west over open plan	19 m
C3	AP3 · Open-plan South	Corridor spine south, west over open plan	19 m
C4	AP4 · Conference Room	Spine south, crosses conference glass front — in-room drop; listed fire-stop if partition is rated	26 m
C5	AP5 · South Amenity	South hallway ceiling — must avoid the pantry wet wall (no shortcut across pantry)	23 m
C6	AP6 · Reception / Entrance	Shortest run — straight out of server room	10 m
C7	AP7 · North Block / Meeting	Longest AP run — corridor spine full north	34 m
C8	SPARE · Meeting Rm 01 zone	Pre-pulled spare (future 8th AP) while ceiling is open; coiled + labeled above ceiling	36 m
Total			193 m

4 · Quote format required

Quotes not itemized as below will be returned for restatement. Every quote must show:

Itemization split three ways: hardware / labor / materials & consumables — line by line with quantities and unit prices.
VAT (12%) shown separately — state totals both VAT-exclusive and VAT-inclusive.
Validity ≥ 30 days from submission.
Unit rate for re-pulling a link in Cat6A through the existing conduit (per drop — the contingency if a link fails 10G qualification), and a per-drop rate for additional new drops.
Lead times for any supplied hardware — Ubiquiti stock is typically indent/import in PH; a contractual delivery date is required under Option B.

Option A — Labor + materials only

Owner supplies all Ubiquiti hardware (7× AP, switch, gateway, DAC). Vendor quotes: AP mounting (7×), verification of fit-out terminations, per-link 10GBASE-T qualification testing with reports, rack build-out in the provided rack (UPS + PDU supply/install, bonding check), commissioning support.

Option B — Turnkey electronics

Everything in Option A plus supply of: 4× U7 Pro XGS (new, sealed, PH-official distribution with warranty), 1× USW-Pro-XG-10-PoE (10× 10GbE PoE++), 1× SFP+ DAC (0.5–1 m), and AP mounting accessories. Owner still furnishes the UCG-Fiber and the 3 reused APs. Cabling remains fit-out-furnished under both options.

PoE class — read before quoting The U7 Pro XGS requires PoE++ (802.3bt, 29 W max draw). Do not quote 802.3at (PoE+) injectors or switches for these APs — they cannot power them. All 7 APs power from the PoE++ switch; no injectors anywhere in this design.

5 · Mandatory requirements

Non-negotiable. Confirm each point explicitly in the quote; missing confirmations disqualify the offer.

Valid PCAB license (RA 4566) — state license number, category and classification in the quote.
Installation and test plans signed by a licensed Electronics Engineer (ECE, RA 9292).
Certificate of Insurance (COI) meeting the landlord PMO's requirement, submitted before mobilization.
DOLE D.O. 13 construction safety compliance — designated safety officer, PPE, toolbox talks on site.
Fixed lump-sum price set AFTER a free site survey and BEFORE PO — no survey fees, no post-PO extras except owner-approved change orders at the §4 unit rates.
Payment terms 40 / 60 — 40% on mobilization, 60% on acceptance; the final tranche is released only when all acceptance criteria in §7 are met.
12-month workmanship warranty on all installation work (mounting, rack build-out, any re-pulled links) from acceptance date.

6 · Site survey

Free, mandatory, during the week of Mon Jul 6 — book a slot via the RFQ contact. The survey fixes AP positions, the provided rack's size and PDU inclusion, and the test scope against the §3 schedule; the quoted price is then firm. Bidders who do not survey may still quote against this document but carry the measurement risk themselves.

7 · Acceptance criteria

Final payment tranche is released against all of the following, verified jointly at handover:

10GBASE-T qualification report per link (plus Cat6 permanent-link results) — 100% of C1–C8 tested; passes delivered as PDF + native certifier files, failures documented with a Cat6A re-pull recommendation.
Fit-out termination verification punch-list — labeling per TIA-606-C at both ends of every link plus the patch-panel schedule verified; defects and any CCA finding reported to the owner.
As-installed documentation delivered (PDF) — final AP positions and rack layout.
RSSI ≥ −65 dBm (5 GHz) at every desk, measured on the joint validation walk with all 7 APs live on the owner's controller.
Rated-penetration check — fire-stop photo documentation is a fit-out GC deliverable (owner collects); the vendor flags any unsealed rated penetration observed during AP mounting (in particular the C4 conference partition, if rated).
Rack bonding continuity (8 mm² to ground bar) demonstrated.

8 · Timeline expectations

Milestone	Date	Notes
Site survey window	Jul 6 – 10	Free survey, slot booked via RFQ contact
Quote deadline	Jul 11	17:00 PHT, PDF by e-mail
Award + PO	Tue Jul 14	Owner targets same-day PO to the selected bidder
Rough-in: cable pull + conduit (fit-out GC scope — not vendor)	Jul 20 – 24	Before ceiling closure. Executed by the fit-out GC's cabler per the §3 schedule — the vendor coordinates against these dates but does not pull
Termination verification, 10G qualification testing, AP mounting	Jul 27 – Aug 1	Rack build-out in parallel
Commissioning + acceptance walk	by Aug 8	Against §7 criteria

Office go-live is Sat Aug 15; the week of slack between acceptance and go-live is deliberate and not available for schedule recovery. The cable pull sits inside the fit-out GC's schedule — the vendor coordinates against it but does not pull. Bidders who cannot hold the Jul 27 – Aug 1 verification/testing/mounting window must say so in the quote.

9 · Submission

One PDF per bidder to the Software Club Cebu ops contact (covering e-mail), referencing RFQ-SWC-CEBU-2026-001, by 2026-07-11 17:00 PHT. Include: Option A and Option B pricing, the §5 confirmations, PCAB/ECE credentials, proposed crew size, and your earliest firm on-site start date. Clarification questions in writing by Jul 8; all answers are shared with all bidders. The owner may award to any bidder or none, and may split award between cabling and hardware supply.

Related pages: Vendors & Quote analysis · Cabling detail · BOM & Costs · Timeline